Increasing Workplace Productivity

10 ways to increase workplace productivity in 2009

Posted on 19. Jan, 2009 by admin in Workplace productivity tips

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2009 is the year to be more productive. Getting more done with less will help to ease some of the stresses and strains of the economic downturn. Increasing workplace productivity through simple changes in your working habits can impact the bottom line in a major way if you and your team take a disciplined approach to your day.

Here are our top 10 suggestions for 2009 …

1.) Create a list called follow up

When someone asks you to do something via email or telephone, add it to the list. Schedule times of the day or week when you action follow ups. You decide how you run your day.

2.) Turn off your email client.

Only reach for that Outlook button two or three times a day. Do not become a slave to email.

3.) Abandon all forms of paper signatures and contracts

Get things signed faster and smarter – avoid delays in contract signature by going digital. It is legal and seriously cost effective. Take a look at how easy it is here.

4.) Learn what RSS is and use it

If it doesn’t make you a better, more efficient business person within hours, then leave a comment below and we will write to you personally to explain more.

5.) Stop spending hours searching for files and data

Stop right now, reorganise your data structure if its not working for you and if in doubt, seek advice on how to do it.

6.) Put an out of office message on your email which reads like this:

“Thanks for your email. Today, Tuesday, I will only be accessing email 2 or 3 times a day during the day and so may not reply immediately. If you request is urgent then call me on…”

Update the message every day. People will soon get the message.

7.)Leave the office when things get tough

Leave your working environment – go for a walk, run, drive or cycle for an hour to clear your mind and give it time to think. You will be more productiv and more creative when you return.

8.) Shortcuts can shave hours of a week

Learn some basic PC shortcuts – stop doing things the long way round. Multiply up the time savings across your office and you will be surprised.

9.) Talk to your team

You are always looking at way to cut costs right? When was the last time you looked at how your business wastes time with unecessary process? Schedule a meeting right now and kick off the trimming process immediately.

10.) Make a promise to you and your team …

… to make 2009 the year to really focus at increasing workplace productivity. Places like this can really motivate you and your team to become more efficient as an organisation for virtually no cost.

Here’s to a productive 2009.

Related articles

• “Don’t mark your email urgent. Urgent to you is not urgent to me.”
• Add a Mini Calendar to Outlook’s Out of Office Reply [Outlook]
• Free Productive Magazine- packed with GTD tips
• How The iPhone Makes My Day More Productive Every Morning
• Another productivity tip – leaving enough in the tank for the next day
• Things that make life easier

Image courtesy of Hawkexpress

Tags: workplace productivity